Local government
Public records residents can find, staff areas kept private.
Publish meeting minutes, policies and reports for residents, and keep internal documents behind staff access — accessible by default.
Common document jobs
Meeting minutes
Council and committee minutes, searchable by date.
Policies & reports
Public documents residents can find without asking.
Forms
Grant, membership and application forms to download.
Financial statements
Annual reports and accounts in one place.
Staff & member areas
Behind a role or password when they shouldn’t be public.
See it with sample documents
| Title | Summary | Categories | Type | Preview | Download | |
|---|---|---|---|---|---|---|
| AGM Minutes – March 2026 | Minutes of the Annual General Meeting held 14 March 2026. | Meeting Minutes | Download | |||
| Annual Report 2024 | Full annual report including accounts and impact. | Annual Reports | Download | |||
| Annual Report 2025 | Full annual report including accounts and impact. | Annual Reports | Download | |||
| Board Meeting Minutes – April 2026 | Minutes of the quarterly board meeting. | Meeting Minutes | Download | |||
| Board Meeting Minutes – June 2026 | Minutes of the quarterly board meeting. | Meeting Minutes | Download | |||
| Board Meeting Minutes – November 2025 | Minutes of the quarterly board meeting. | Meeting Minutes | Download | |||
| Committee Minutes – January 2026 | Finance committee meeting notes. | Meeting Minutes | Download | |||
| Complaints Procedure | How to raise a complaint and what happens next. | Policies | Download | |||
| Data Protection & Privacy Policy | How we collect, store, and process personal data (GDPR). | Policies | Download | |||
| Equality & Diversity Policy | Our equality, diversity, and inclusion commitments. | Policies | Download | |||
| Financial Statement 2025 | Audited financial statements for the year. | Annual Reports | Download | |||
| Governing Board Minutes — 14 May 2026 (signed scan) | Signed minutes of the governing board meeting, uploaded as a scanned PDF. Its contents are searchable via OCR. | Education Meeting Minutes | Download | |||
| Health & Safety Policy | Workplace health and safety procedures and responsibilities. | Policies | Download | |||
| Impact Summary 2025 | One-page summary of the year in numbers. | Annual Reports | Download | |||
| Safeguarding Policy | Our commitment to protecting children and vulnerable adults. | Policies | Download | |||
| TraceLayer Systems — Strategy 2027–2030 | TraceLayer Systems’ 2027–2030 strategic plan: platform roadmap, enterprise expansion and reliability commitments. | Annual Reports | DOCX | Download | ||
| Volunteer Code of Conduct | Expectations and guidance for all volunteers. | Policies | Download |
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Sample data — every document is fictional. Open the full guided demo →
How it works
Live in three steps.
Add your documents
Upload files one at a time, drag in a whole folder, bulk-convert your Media Library, or import a CSV. External links to Drive, Dropbox or SharePoint work too.
Organise and protect
Sort documents into categories, then set access rules where you need them — a password or role per category, and per-document visibility (public, logged-in, or author).
Add the block
Drop the FileDeck block (or shortcode) onto any page and pick a layout. Your searchable, sortable library is live — no template editing.
Questions
Is the library accessible?
Yes — tables are keyboard-navigable with ARIA labelling and screen-reader support.
Can residents search without an account?
Yes — public documents need no login; only protected areas ask.
Can we publish minutes by date?
Yes — sort or filter by date, and residents can search the full archive.
Can we keep an archive of old versions?
Yes — replaced documents are archived and restorable.