Safety data sheets your customers can find by product, code or language.
Publish your safety data sheets on your own WordPress site. Customers, distributors and site teams search by product name or code, filter by product family or language, and download the current revision. Each sheet gets a QR code, and when a sheet is revised you replace the file while its page, link and QR code stay the same.
All categories
All tags
| Title | Categories | Tags | Date | Type | Preview | Download | |
|---|---|---|---|---|---|---|---|
| FDS — MX Contact Cleaner IPA-99 (Français) | Safety Data Sheets | Cleaners, French | September 23, 2025 | Download | |||
| SDS — MX Battery Pack BP-24, Li-ion (English) | Safety Data Sheets | Batteries, English | August 19, 2025 | Download | |||
| SDS — MX Contact Cleaner IPA-99 (English) | Safety Data Sheets | Cleaners, English | September 23, 2025 | Download | |||
| SDS — MX Gear Grease EP2 (Deutsch) | Safety Data Sheets | German, Lubricants | March 12, 2025 | Download | |||
| SDS — MX Gear Grease EP2 (English) | Safety Data Sheets | English, Lubricants | March 12, 2025 | Download | |||
| SDS — MX Synthetic Gear Oil VG 220 (English) | Safety Data Sheets | English, Lubricants | June 4, 2025 | Download | |||
| SDS — MX Thermal Paste TP-5 (English) | Safety Data Sheets | Compounds, English | November 6, 2025 | Download |
No documents found.
Fig. 1The actual plugin, filtered to sample safety data sheets · Open the full demo · See it in your own colours →
01What it needs
What a good SDS library needs.
A safety data sheet is usually read by someone holding a product and a question: a customer’s safety officer, a distributor, a site manager, a first aider. These are the things that decide whether they find the right sheet quickly, and how FileDeck handles each.
Find it by what is on the label
Instant search and a Reference field · FreeThe library filters as people type, matching titles, categories, tags and file names. Put the product code or SDS number in the Reference number field and it is searchable too, partial codes included, and sortable as its own column.
Search inside the sheet
Full-text search · ProPro reads the text inside PDF, Word and OpenDocument files on your own server, so a CAS number or trade name printed inside a sheet finds it. Scanned sheets can be made searchable with optional OCR, which is off until you switch it on; files sent for OCR are processed and discarded rather than stored. How searching inside PDFs works.
Only the current revision
Replace the file, keep the link · FreeSheets get revised, and the reader needs the current one. Swap the file on the existing document and its page, download link and download count carry on; an Updated column can show when each sheet last changed. On Pro, earlier files are archived in version history for your team in wp-admin, while visitors get the current one.
A QR code for the label
One per document · FreeEach document’s edit screen has a Document QR code box with a Download PNG button, ready for a label, a drum or a poster. Scanning it opens the sheet’s page, which offers whichever file is current. A shortcode prints the same code on any page, drawn in the browser by a library bundled with the plugin rather than by an outside QR service.
In each language you supply
Tags and a tag filter · FreeSafety data sheets are commonly provided in several languages. Tag each sheet with its language and visitors narrow the list with the tag filter, or give each language its own page scoped to that tag. The library’s search box, filters and buttons ship translated into nine languages, including German, French, Spanish, Italian and Polish.
Checked on a schedule
Review cycles · ProGive your SDS categories a default review cycle of 3, 6, 12, 24 or 36 months (on each product-family sub-category you file sheets in). FileDeck tracks each sheet’s next review date and emails a reminder when one falls due, so checking your sheets against your suppliers’ latest versions runs from a calendar rather than from memory.
A record of what gets used
Download counts free · Activity log ProEach document keeps a lifetime download count in the free plugin. Pro’s activity log adds dates, names for signed-in visitors, and a report of searches that returned no results — the quickest way to learn that customers are looking for a product code you have not published. Tracking downloads in WordPress.
02Setting it up
An SDS library in six steps.
Steps one to four use the free plugin. Five and six are Pro, and you can add them later without rebuilding anything.
1
Create the categoryFree
Under Documents → Document Categories, add a Safety Data Sheets category. For a large range, add a child category per product family; each one becomes its own filter option and, in the folders layout, its own folder.
2
Upload the sheetsFree
Drop a batch of PDFs on Documents → Upload Documents (under Import & Export on Pro), with the category and a language tag set for the whole batch. Titles come from file names, so name files the way customers search. A sheet your supplier hosts can be linked by URL instead.
3
Add the product codesFree
Type each product code or SDS number into the Reference number field in the document’s File box. On Pro, the CSV import takes a reference column, so a spreadsheet listing each sheet and its code becomes documents in one pass.
4
Publish the libraryFree
Add the Document Library block to a page, or the shortcode [filedeck category="safety-data-sheets" columns="reference,title,tags,modified,link"]. There are four layouts — table, grid, gallery and folders — and the table suits a long list of codes. Full walkthrough.
5
Index the text insidePro
Open Documents → Settings → Search Index and rebuild after a large upload, so the text inside the sheets becomes searchable. If some sheets are scans, tick Enable OCR under Scanned OCR first.
6
Schedule the reviewsPro
Edit each category your sheets are filed in and pick a Default review cycle — set it on every product-family sub-category too, because a cycle on a parent does not reach documents filed only beneath it. The Review cycles screen lists the sheets soonest-due first with their next review dates, and Mark reviewed resets the clock once a sheet is confirmed current.
03Alongside the sheets
Documents that usually sit next to an SDS.
An SDS library tends to grow into the product-documentation library, and the same plugin handles both. For manuals, firmware and CAD files, see FileDeck for manufacturers.
- Technical data sheets
- Specifications per product in their own category, so one search box covers both kinds of sheet.
- Certificates of analysis
- Batch certificates filed by product, with the batch number in the Reference field.
- Labels & handling instructions
- Label artwork and instructions for use, one QR code away from the product itself.
- Declarations & test reports
- The declarations of conformity and test reports customers otherwise request by email.
- Distributor documents
- Price lists and sales material behind a password or a distributor role, on Pro.
- Customer-specific files
- A client area on Pro gives one customer their own documents, hidden from everyone else.
04Questions
What people ask about SDS libraries.
How do I publish safety data sheets on a WordPress site?
Install FileDeck, create a Safety Data Sheets category, upload the PDFs to it and add the Document Library block to a page. Visitors get instant search, category and tag filters and a download button on each sheet, all in the free plugin. The document library guide walks through it step by step.
Can a QR code on a product label link to its SDS?
Yes, in the free plugin. Each document’s edit screen has a QR code you can download as a PNG for printing. Scanning it opens the sheet’s page, and because replacing the file keeps that page, a printed code carries on working after the sheet is revised.
What happens to old links when a safety data sheet is revised?
Replace the file on the existing document and its page, download link and download count stay the same, so anything that links to the document — a product page, an email, a QR code — gets the new revision. On Pro, the previous file is archived in version history, where your team can see or restore it; visitors only get the current file.
Can customers search by product code or CAS number?
Product codes, yes, in the free plugin: put them in the Reference number field and they match in the library search, partial codes included. CAS numbers and other text printed inside a sheet need Pro’s full-text search, which reads PDF, Word and OpenDocument files on your own server. Scanned sheets also need OCR, which Pro includes and which stays off until you enable it.
Can we publish SDSs in several languages?
Yes. Tag each sheet with its language and visitors narrow the list with the tag filter, or give each language its own library scoped to that tag. Documents and categories also translate with multilingual plugins, and the library’s own interface ships in nine languages. See translations and multilingual sites.
Can we ask for an email address before an SDS download?
Yes, with Pro lead capture. It asks for a name and email before the download and stores each lead with the document it came from, with CSV export and an optional webhook. It is one switch for the whole site rather than per category, so it applies to every public download on the site, not only your safety data sheets.
Is an SDS library free with FileDeck?
The library itself is. Unlimited documents, all four layouts, instant search and filters, reference numbers, QR codes and bulk upload are in the free plugin. Pro, from $59 a year for one site, adds search inside the sheets, version history, review cycles, access control and lead capture.
Put the current sheet one scan away from the product.
Free forever, no document limits, and a 30-day refund on Pro.
Or try the live demo first.