Library health scans Pro
Health scans check every published document for missing files, dead external links, and downloads nobody wants — weekly and on demand.
A health scan checks every published document in your library for three kinds of rot: a file that has gone missing, an external link that no longer resolves, and documents that have never been downloaded in 90+ days. FileDeck runs the scan automatically once a week and emails you if it finds anything, so a quiet library stays quiet and problems surface on their own.
FileDeck Pro — this feature is included in all Pro plans. See pricing
What does a health scan check?
Every published document is tested against three checks, and results are grouped by check:
- Missing or broken file — the document points at a file that is no longer there. This usually means someone deleted the file from the Media Library after attaching it.
- External link that no longer resolves — for documents whose file is an external URL (a shared drive or another site), FileDeck confirms the link still answers.
- Never downloaded in 90+ days — the document has been published for at least 90 days and nobody has ever downloaded it. Not an error, but a signal: the document may be mistitled, buried, or simply not needed.
How do I run a scan?
You usually do not need to — FileDeck scans automatically once a week and emails you only when something turns up. To check immediately, for example after a bulk import or a Media Library cleanup:
- Go to Documents → Health.
- On the Library Health screen, click Run scan now.
- Review the results, grouped by the three checks above.
What should I do with the results?
Missing files are the urgent ones — reattach or replace the file from the document editor before a visitor hits a dead download. Broken external links need the URL fixed at the source or the document repointed. Never-downloaded documents are a judgment call: improve the title and categories or tags so people can find them, or retire them with document expiry.
FAQ
Where do the alert emails go?
FileDeck emails you when a weekly scan finds problems, using WordPress’s wp_mail function. If alerts are not arriving, your host may not send mail reliably — install an SMTP plugin.
Does a scan slow down my site?
No. Scans run in the background in the admin; visitors browsing your library are unaffected.
Does the scan check draft or expired documents?
No. Health scans cover published documents — the ones visitors can actually reach.
Still stuck? Email [email protected].